This page gives information on how you can access your own medical and personal records, or the records of someone who has died.
You can apply to request access to medical and personal records held by us under:
1. Subject Access Request (Data Protection Act)
The Data Protection Acts and the General Data Protection Regulation provide for a right to obtain information about whether your personal information is processed by the hospital and to get access personal information relating to you.
2. Freedom of Information (FOI) Act 2014
The Freedom of Information Act provides for, among other things, individual right of access to personal records held by public bodies covered by FOI unless they are specifically exempt.
The time it takes to process your request can vary depending on the records you are looking for and how many other requests are being processed at the same time. However, we aim to get your records to you within one month. Sometimes it can take longer to process your request. We will send you an acknowledgement letter when we start to process your request which will give you an indication of the timeframe.
Generally, it is free of charge to obtain a copy of your records. However we may charge a reasonable fee when a request is excessive or repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information.
There may be times when you want somebody else to access your records, for example, your GP, a legal representative or a family member. We will only give your records to someone else when we have your consent to do so. Requests should be made as outlined above, but we must also receive a letter signed by you, stating that you give your consent to the release of the records. We may contact you about the request to release your records.
When a patient dies, the next of kin or other family members may ask for a copy of the patient’s medical records. These applications are managed by the Freedom of Information Officer at the hospital.
You must apply in writing and enclose a photocopy of your passport, driving licence or other official form of identification. You must also include proof of your relationship to the deceased person.
To apply for these records, please download and complete the application form below. Completed forms should be sent to:
The Freedom of Information Officer
Alternatively, send your completed form by email to firstname.lastname@example.org
The time it takes to process your request can vary depending on the records you are looking for and how many other requests are being processed at the same time. However, we aim to give you a decision about your application within four weeks. After that, it can take two to three weeks to provide you with the records.